Reservations

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Food is not allowed in any of our rooms, but covered, spill-proof beverage containers are okay. 

Reservable Seminar Rooms for group study

Library Seminar Rooms are located on the lower level of the library. GTU and member school students, faculty, and staff can reserve group study rooms in two-hour blocks, a week in advance. To reserve please use the button below.

General Rules

Beverages in sealed travel containers are allowed. Food is not allowed.

Reservations are forfeited if the party fails to arrive or contact the library within 30 minutes, as we will release the room to walk-in use.

You are responsible for picking up the key from the circulation staff, leaving the room in the clean condition it was in, turning everything off, ensuring the room is locked at the end of the session, and returning key to a circulation staff member.

The keys will be checked out on your library card. Late fees apply, so please return on time. Failure to repeatedly return the keys in a timely manner, could result in large fines or a block on your account. If your reservation is near closing time, please return the key 20 minutes before the library closes so it can be checked in.

Repeated failure to observe these policies may result in a suspension of room use privileges.

Note: You must use your official school email address to reserve the room. If you have any issues with the online room reservation calendar or are affiliated, but have not been assigned an GTU email address, please contact library@gtu.edu

E-Lab (Audio-Visual Editing Room)

The E-Lab inside the library is the spot where the creative and the concrete come together. The space serves as a hub for teams to engage with one another and the world at large by serving as a technologically-enhanced collaborative space. The space is open to doctoral students, faculty members and staff.

Digital Workstation

This computer is a one-stop place for digitizing audio, video and documents. The workstation includes an Epson scanner with a document feeder, which provides for the efficient scanning of multi-page documents. The scanner also has the ability to scan slides and filmstrips.

The workstation contains the Adobe Create Cloud suite, including the popular Photoshop, Illustrator, Premiere and Acrobat applications.

This room can also be used for online interviews using Skype, Zoom, Google Hangouts, or other communication software. 

Collaboration Zone

We are currently renewing the space for students to collaborate on projects.

Other A-V Equipment

TV with DVD/VHS Player

DVDs and VHS tapes owned by the GTU library and instructor-owned media placed on course reserve may be watched in the A-V Room.  The A-V room cannot be used for personal media.

Slide Viewer/Projector

Slides owned by the GTU library and instructor-owned media placed on course reserve can view slides in the A-V room with a view box, which projects the image to a small screen.  The view box can also project images to an external projection screen.

Record (LP) Player and Tape Player

Records (LP) and tapes owned by the GTU library and instructor-owned media placed on course reserve may be played on the record (LP) and tape players in the A-V room.  The A-V room also has many headphones for use.

Collaborative Learning Space

This room was recently remodeled and is available for library instruction sessions or Moodle workshops. It may also be rented for GTU groups that need a smart room to have webinars/virtual meetings and include the name of the software you will be using in the request. Please fill out this form, at least two weeks in advance, and we will contact you within 48 business hours about your request. If you do not need a smart room and have a group smaller than 10, please consider using one of our group study rooms.

We can provide library instruction sessions or Moodle workshops in your classroom too- just let us know what you'd like. 

Collaborative Learning Space Reservation Form

For questions contact library@gtu.edu or 510-649-2501. 

 

Collaborative Learning Space Room Policy

To reserve the room please email library@gtu.edu or fill out the form on this page.

General Rules

  • Beverages in sealed travel containers are allowed. Please- no open mugs, cans, or glasses.
  • Food is not allowed.
  • The door must be closed while the room is in use to not disturb other library patrons. 
  • For semester-long reservations, please let us know what “arrangement” you’d like the room in.  Examples are available on this page, the G arrangement is the default setting. 
  • If you decide to move the tables and chairs during your class session, please unlock and unplug the tables before moving them.  Failure to do so will cause damage to the tables.
  • The touchscreen has a Windows 10 computer built-in to it with PowerPoint, etc., or you can bring your own device and connect using HDMI and VGA ports with cables.  Mac users may need to bring adapters.
  • The touchscreen also allows you to wirelessly connect multiple computers to it, and you can “draw” on the screen like a whiteboard.  Let Kyle know if you would like an orientation to these functions.

 

Reservation Priorities, in order (daytime/weekday)

A staff member will be available during the day to turn on the equipment and help with support.

  1. Library and/or Digital Learning department use for instruction, orientation, or other meetings
  2. GTU required doctoral seminars
  3. Other GTU-owned courses that have an integrated library component and will be using the touch screen (we schedule only one daytime class per weekday as a standing reservation to allow for library use)
  4. Meetings which have a technological need not available in other rooms, such as video conferencing
  5. All other staff or faculty uses

 

Reservation Priorities, in order (evenings/weekends)

All evenings/weekends must have a pre-approved designated responsible person and the meeting must end a half-hour before library closing. 

  1. Library and/or Digital Learning department use for instruction, orientation, or other meetings
  2. GTU courses, with a priority for library-integrated courses
  3. Meetings, including those which do not have a technical need
  4. All other groups led by GTU or member school faculty, staff, or students

Evening (beginning after 5pm) and weekend reservations will require designated a person to be trained by appointment on the equipment and be the person responsible for: picking up the key from the circulation staff, leaving the room in the clean condition it was in, turning everything off, ensuring the room is locked at the end of the session, and returning key to a circulation staff member. Staff support is not available for evenings and weekends, unless it is pre-arranged for an event.

 

Bumping Policy

Semester-long courses may occasionally be bumped into the board room or other appropriate space for high-priority needs, such as a week-long tech-training on the course management system. If this is the case, we will let you know with sufficient notice, often months in advance, so you can inform your students.

Collaborative Learning Space Configurations:

note: the default configuration is the G-shape please give us ample time if you want the configuration rearranged for your session so we can have staff available. 

 

   

Additional Rooms

This room’s primary purpose is to serve as a meeting and training place for GTU library staff, short term library projects, and individuals who might be using the archives or rare books when the Archives Processing & Reading Room is in use by a library staff member or another reader.

General Rules

  • Beverages in sealed travel containers are allowed if you are using the room for a meeting.
  • All beverages ARE PROHIBITED if you are working with archival or rare materials.
  • Food is not allowed.
  • Please consult with the archivist for specific guidelines regarding the use of archival material.
  • The touchscreen has a Windows 10 computer built-in to it with PowerPoint, etc., or you can bring your own device and connect using HDMI and VGA ports with cables.  Mac users may need to bring adapters. Please let us know if you need assistance with the technology.

 

Reservation Priorities, in order

  1. Library meetings, webinars, and projects.
  2. Patron use for reading of rare books, archival materials, or working with the art collection in consultation with a library staff member.  
  3. GTU-owned courses that have an integrated library component, such as working with art or archives, or will be using the touch screen (with a maximum of two courses a week).
  4. One-time, non-library meetings when all other spaces are not available.

 

Bumping Policy

Semester-long courses may occasionally be bumped into the board room or other appropriate space for high-priority needs, such as trainings with library vendors or archive consultations. If this is the case, we will let you know with sufficient notice, often weeks in advance, so you can inform your students.

While the Dinner Board Room is in the same building as the library, it is managed by the GTU adminstration. Please visit the President's office for information and availability.