Reservations

Food is not allowed in any of our rooms, but covered, spill-proof beverage containers are okay. 

 

Study Rooms - lower level of the library

GTU and member school students, faculty and staff can reserve group study rooms in two hour blocks, a week in advance. The larger room seats 8-10 and the smaller room seats 4-6. 

To reserve one of the two study rooms, please contact the Circulation Desk by calling 510-649-2500 anytime during the library's open hours or visiting the desk.  

Study Room Acceptable Use Policy

 

Collaborative Learning Space

This room was recently remodeled and is available for library instruction sessions or Moodle workshops. It may also be rented for GTU groups that need a smart room to have webinars/virtual meetings and include the name of the software you will be using in the request. Please fill out this form, at least two weeks in advance, and we will contact you within 48 business hours about your request. If you do not need a smart room and have a group smaller than 10, please consider using one of our group study rooms.

We can provide library instruction sessions or Moodle workshops in your classroom too- just let us know what you'd like. 

Collaborative Learning Space Reservation Form

For questions contact library@gtu.edu or 510-649-2501. 

 

Collaborative Learning Space Room Policy

To reserve the room please email library@gtu.edu or fill out the form on this page.

General Rules

  • Beverages in sealed travel containers are allowed. Please- no open mugs, cans, or glasses.
  • Food is not allowed.
  • The door must be closed while the room is in use to not disturb other library patrons. 
  • For semester-long reservations, please let us know what “arrangement” you’d like the room in.  Examples are available on this page, the G arrangement is the default setting. 
  • If you decide to move the tables and chairs during your class session, please unlock and unplug the tables before moving them.  Failure to do so will cause damage to the tables.
  • The touchscreen has a Windows 10 computer built-in to it with PowerPoint, etc., or you can bring your own device and connect using HDMI and VGA ports with cables.  Mac users may need to bring adapters.
  • The touchscreen also allows you to wirelessly connect multiple computers to it, and you can “draw” on the screen like a whiteboard.  Let Kyle know if you would like an orientation to these functions.

 

Reservation Priorities, in order (daytime/weekday)

A staff member will be available during the day to turn on the equipment and help with support.

  1. Library and/or Digital Learning department use for instruction, orientation, or other meetings
  2. GTU required doctoral seminars
  3. Other GTU-owned courses that have an integrated library component and will be using the touch screen (we schedule only one daytime class per weekday as a standing reservation to allow for library use)
  4. Meetings which have a technological need not available in other rooms, such as video conferencing
  5. All other staff or faculty uses

 

Reservation Priorities, in order (evenings/weekends)

All evenings/weekends must have a pre-approved designated responsible person and the meeting must end a half-hour before library closing. 

  1. Library and/or Digital Learning department use for instruction, orientation, or other meetings
  2. GTU courses, with a priority for library-integrated courses
  3. Meetings, including those which do not have a technical need
  4. All other groups led by GTU or member school faculty, staff, or students

Evening (beginning after 5pm) and weekend reservations will require designated a person to be trained by appointment on the equipment and be the person responsible for: picking up the key from the circulation staff, leaving the room in the clean condition it was in, turning everything off, ensuring the room is locked at the end of the session, and returning key to a circulation staff member. Staff support is not available for evenings and weekends, unless it is pre-arranged for an event.

 

Bumping Policy

Semester-long courses may occasionally be bumped into the board room or other appropriate space for high-priority needs, such as a week-long tech-training on the course management system. If this is the case, we will let you know with sufficient notice, often months in advance, so you can inform your students.

Collaborative Learning Space Configurations:

note: the default configuration is the G-shape

 

   

Additional Rooms

This room’s primary purpose is to serve as a meeting and training place for GTU library staff, short term library projects, and individuals who might be using the archives or rare books when the Archives Processing & Reading Room is in use by a library staff member or another reader.

General Rules

  • Beverages in sealed travel containers are allowed if you are using the room for a meeting.
  • All beverages ARE PROHIBITED if you are working with archival or rare materials.
  • Food is not allowed.
  • Please consult with the archivist for specific guidelines regarding the use of archival material.
  • The touchscreen has a Windows 10 computer built-in to it with PowerPoint, etc., or you can bring your own device and connect using HDMI and VGA ports with cables.  Mac users may need to bring adapters. Please let us know if you need assistance with the technology.

 

Reservation Priorities, in order

  1. Library meetings, webinars, and projects.
  2. Patron use for reading of rare books, archival materials, or working with the art collection in consultation with a library staff member.  
  3. GTU-owned courses that have an integrated library component, such as working with art or archives, or will be using the touch screen (with a maximum of two courses a week).
  4. One-time, non-library meetings when all other spaces are not available.

 

Bumping Policy

Semester-long courses may occasionally be bumped into the board room or other appropriate space for high-priority needs, such as trainings with library vendors or archive consultations. If this is the case, we will let you know with sufficient notice, often weeks in advance, so you can inform your students.

Housing the feminist lending library collection, The Feminist Reading Room, located in Geneva Hall (room 312) on the 5th floor, can be scheduled by SFTS students through the online form. Inquiries from other users should be directed to the SFTS Events staff. Email events@sfts.edu for more information. Library staff are not responsible for scheduling the room, but library staff do offer the key to the room for first-come, first-served users.

During January and June each year, this room is also used for classes in the diploma in spiritual direction program (DASD) at SFTS. When not in use by either of these two administrative entities (SFTS Events or SFTS DASD program), this room is available on first-come, first-served basis through the SFTS Branch Library.  The room contains a couch, two armchairs, and a table that seats four. There is no technology in the room and the connection to the library’s wi-fi is weak in this area.

General Rules

  • The SFTS library’s key to the Feminist Reading Room must be returned to the SFTS library desk before closing.
  • Beverages in sealed travel containers are allowed.
  • Food is not allowed.
  • If you borrow a rolling whiteboard from the reference room, you must return it to the reference room.
  • Please tidy the room, taking any trash with you when you go.

Reservation Priorities, in order

  1. SFTS Classes, including the DASD program.
  2. SFTS Events scheduled through events@sfts.edu
  3. First-come, first-served groups.

Bumping Policy

Classes or booked events cannot be bumped from the room. If the room is being used by only one person (who did not schedule the room with Events), a group may request that library staff make the room available for their use.

While the Dinner Board Room is in the same building as the library, it is managed by the GTU adminstration. Please visit the President's office for information and availability.