Access the latest, most up-to-date COVID-19 resources, policies, and news for faculty, students, and staff of the GTU here>>

Understanding Financial Aid

Understanding Financial Aid

A student’s financial aid package is a collection of different types of aid from multiple sources and is intended to provide support to help fill the gap between one’s ability to pay and educational costs associated with their degree program. Financial Aid is awarded per academic school year and in order to determine eligibility, students must reapply each year. The information provided on this page describes the types of financial aid administered by the Financial Aid Office and the eligibility requirements for each program and is provided to help you make informed financial decisions.

As you prepare for the upcoming academic year, please carefully read and review all contents of your financial aid package on the GTU Net Partner Financial Aid Student Portal. We encourage you to periodically visit the Financial Aid sections of the GTU website to look out for important financial aid announcements and deadlines and to research available funding on our External Scholarship Database.

If you have any questions, please contact us by email at finaid@gtu.edu.

Due to the shelter-in-place orders for Alameda County and the City of Berkeley, we have temporarily taken a pause on all walk-in and in-person appointments. To schedule a telephone or Zoom conversation with a member of the Financial Aid Team, please send an email request with the subject line "appointment request" to finaid@gtu.edu.

For information on how to apply for financial aid, please see How to Apply for Financial Aid.

 

Financial Aid Programs

Please note: GTU MA students affiliated with a the Member or Affiliate school of the GTU Consortium must also adhere to the financial aid application requirements and applicable deadlines of their member/affiliate school in order to be considered for tuition aid eligibility. Aid eligibility including tuition aid awarded by a member/affilate school is packaged and communicated to all prospective and current MA students by the GTU Financial Aid Office.

GTU/Centers CARe MA CDS MA CIS MA CJS MA CTNS MA PhD
GTU Tuition Aid x x x x x x
Federal Work-Study x x x x x x
Federal Direct Loans x x x x x x

 

Eligibility Requirements

Tuition Aid (commonly referred to as “grant-in-aid” or “scholarships” is a form of need or merit-based aid that does not have to be repaid and is intended to reduce the overall cost of a student’s tuition.):

  1. Applicant may be either a U.S. citizen or non-U.S. citizen;
  2. For both institutional and federal student aid consideration (inclusive of both merit-based and need-based aid), applicants must complete the GTU Financial Aid Application. If you are a U.S. citizen or eligible non-citizen, you must also complete the Free Application for Federal Student Aid (FAFSA). International applicants must also submit bank statements for all foreign and domestic accounts for the most current three-month period. For more information on how to apply for Financial Aid, visit the How to Apply for Financial Aid page;
  3. PhD Students must be enrolled full-time (12.00 units, each semester);
    MA Students be enrolled full-time (12.00 units, each semester) unless you have petitioned and have been approved for less than full-time enrollment;
  4. Must be making Satisfactory Academic Progress. (Please note: A student who completes all the academic requirements for the program but does not yet have the degree is not eligible for futher aid for that program).

Federal Student Aid (e.g. federal Direct Loans and Federal Work-Study):

  1. Applicant must be a U.S. citizen or an eligible non-citizen;
  2. Be enrolled as a regular student and working toward an eligible degree program;
  3. Must have a valid Social Security Number;
  4. Be registered with Selective Service (if required);
  5. Maintain Satisfactory Academic Progress (Please note: A student who completes the academic requirements for a program but has not yet earned the degree or Gainful Employment Certificate is not eligible for futher aid for that program);
  6. Certify that no federal student loan is in a default status and no money is owed on a federal student grant;
  7. Be enrolled at least half-time (no less than 6.00 units per semester).

Cost of Attendance are the components of an estimated student budget for the 9-month, 2020-21 academic year associated with full-time enrollment at the GTU.  This is the basis of your financial aid package and includes both direct expenses billed by the institution (Board approved tuition and fees) and estimated indirect expenses not billed by the school (books and supplies, housing and food allowances, allowances for books, supplies, transportation, health insurance, loan fees, and miscellaneous personal expenses) as dictated by federal regulations. These figures are not intended to represent your tuition bill for the academic year but is the total estimated cost of attending the GTU for one academic year.  Your financial aid cannot exceed your total cost of attendance.

EFC Expected Family Contribution or ‘Student Contribution’: The Graduate Theological Union uses a need analysis formula established by the U.S. Department of Education to determine an applicant’s ability to contribute to the Cost of Attendance. All financial aid applicants will find an EFC value listed on the financial aid offer.  For U.S. citizen and eligile non-citizen applicants, the EFC is the result of the information provided on the FAFSA. The federal methodology calculation of the FAFSA takes into account certain income and asset protection, and employment expense allowances based on household size and number in college. For international applicants, the EFC is the result of the information provided on the GTU Financial Aid Application and supplemental information provided by the applicant. In both cases, the EFC represents an evaluation of family size, members of your household in college at least half-time, income, assets and resources.

Need: Eligibility for need-based aid is determined by subtracting the EFC from the Cost of Attendance. Demonstration of need does not automatically guarantee a need-based financial aid award, as aid is limited to the availability of funding.

GTU Merit-based Aid: A limited form of tuition-restricted scholarship aid awarded to students based on strong academic abilities and leadership skills, or other specified criteria.  In most cases, the scholarship sponsor has a set of criteria in order to select the recipient(s) amongst all qualified applicants. Some merit scholarships also consider demonstrated financial need, but rewarding ability is the primary objective.

GTU Need-based Aid: Each year, the Graduate Theological Union distributes tuition-restricted scholarship aid to students who demonstrate financial need in accordance with the Federal Methodology (FM) calculation of the Free Application for Federal Student Aid (FAFSA). The amount is determined on the basis of the number of eligible applicants and the availability of funds. Scholarship aid is prioritized for students paying tuition in the first two years of full-time enrollment.  Need-based scholarship aid is not typically granted to students who are in the continuing relations fee stage of the Doctoral and Master of Arts programs. NOTE: MA students who have been approved for transfer of credits from another institution or member school that count toward the 48.00 unit Tuition/Residency requirement may affect need-based institutional aid eligibility.

External Resources/Private Funding: External grants and scholarships are educational awards not provided directly by the GTU.  External funding resources include but are not limited to: scholarships, grants, denomination support, Vocational Rehabilitation, AmeriCorps, or other external sources of financial assistance such as payments made to the school from any person other than the student. All outside resources, with the exception of Veteran’s Benefits and Vocational Rehabilitation, must be factored into the calculation of a student’s eligibility for institutional and federal financial aid. Please be advised that an outside resource may affect a student’s financial aid eligibility and, if necessary, the aid package will be adjusted to account for the additional assistance. Failing to report an external funding source may result in having to repay the school or the federal government all or a portion of any financial aid received. If the total outside resource listed on your financial aid package is incorrect, use the Verification of External Aid form or send an email from your GTU email account to update the Financial Aid Office.

Federal Work-Study (domestic and eligible non-citizens): Work-Study gives students the opportunity to earn part of what they need to meet indirect educational expenses. Each year, the GTU offers a limited number of federal work-study awards to new and continuing students who have demonstrated financial need in accordance with federal regulations. An applicant expresses interest in work-study on question 31 of the FAFSA. (International students are not eligible for federal work-study, which is a need-based form of Title IV federal student aid.)  Accepting a FWS award does not guarantee a job, you must interview, be offered a position, and be placed on payroll before you can be paid. Work-study employment for the 2020-21 year may begin on or after July 1, 2020 in a work-study approved on or off-campus position.  Before starting employment, a federal work-study authorization form must be filed along with a copy of a current job description to the Financial Aid Office and employment paperwork must be completed with Human Resources. PLEASE NOTE: If you accept a FWS award and are not hired for a work-study position by October 31, 2020, the fall portion of your award will be forfeited; however you can maintain your spring eligibility by contacting us at finaid@gtu.edu.

External Scholarship Opportunities: The Financial Aid Office maintains a Scholarship Database to help support your academic research and the cost of your education.  The scholarship database is an online search site of external funding opportunities for students in theological education.  Visit http://www.gtu.edu/admissions/financial-aid and look for the “GTU External Scholarships and Resources” link.  We strongly encourage all students to actively pursue external/outside sources of educational assistance during the course of their studies at the GTU to help offset direct and indirect educational costs of attendance.

Federal Student Loan Repayment Calculator: Use the federal student Loan Repayment Estimator tool, to explore and view Standard, Graduated, or Extended, REPAYE, PAYE, IBR, or ICR repayment estimates based on your actual federal student loan information. The Repayment Estimator estimates your federal student loan payments under each repayment plan so you can make informed decisions. NOTE: All TIV federal student loans borrowed automatically default to the Standard 10-year Repayment Plan unless you otherwise actively request or apply for another repayment option.

The National Student Loan Data System (NSLDS) is the U.S. Department of Education's (ED) central database for federal student aid. NSLDS receives data from schools, guaranty agencies, the Direct Loan program, and other FSA programs to provide recipients of Title IV aid access to a centralized, integrated view of all federal student loans and/or grant data borrowed/received that are tracked through their entire cycle; from aid approval through closure. For information on your loan and/or grant amounts, outstanding balances, loan statuses, and disbursements, you may login to www.nslds.ed.gov using your FSA ID. NOTE: Do not be a victim of fraud or phishing scams. NEVER give out your FSA ID!

In-School Loan Deferment: The GTU Registrar’s Office reports enrollment through the National Student Clearinghouse (NSC) on a regularly scheduled basis throughout the academic year. If you have prior federal student loans and wish to bridge the gap between the start of the term and Clearinghouse reporting, you may download an in-school deferment form at: http://gtu.edu/admissions/financial-aid. The GTU Registrar is the “Certifying Official” and can complete the school certification section of the form on the first day instruction.

(EDUCATION) STUDENT LOANS

Loans are a form of “self-help” financial aid that unlike scholarships, grants and work-study, must be repaid with interest. Education loans are provided by either the Federal Government or by Private Lenders. Federal student loans are sometimes referred to as Direct or Stafford loans whose authorized purpose by federal law is to help to pay for education-related expenses. These allowable education-related expenses are included in the GTU’s published cost of attendance (COA), which is often referred to as a student budget.

All students borrowing a federal student loan for the first time in either the MA or PhD programs at the GTU must complete online Direct Loan Entrance Counseling, as outlined on the Financial Aid Award Checklist.

Federal Direct Loan Annual and Aggregate Limits: The annual maximum of $20,500 represents the total gross amount of federal Unsubsidized Direct Loan a graduate student may borrow based on eligibility for an academic year.  The lifetime aggregate student loan borrowing limit of $138,500, includes all combined FFEL and Direct student loans borrowed at both the graduate and undergraduate student levels.

Federal Direct Unsubsidized Stafford Loan: Domestic students may request to borrow a federal Direct Unsubsidized Loan, a non-need-based form of TIV federal student aid, to meet educational costs not supported with financial assistance, a student’s estimated unmet cost. Unsubsidized loans are generally eligible for in-school deferment, which means the student borrower can defer loan repayment until six months after the borrow graduates, takes an approved leave of absence, withdraws, or otherwise drops below half-time enrollment, however, interest begins to accrue as soon as the loan disburses. Upon repayment, any unpaid interest that has accrued is added to the principal balance of the loan. Loans are disbursed in two substantially equal amounts between the fall and spring semesters. Information about the Federal Direct Loan program may be found online at http://studentaid.ed.gov. Students who have not previously borrowed a federal unsubsidized loan or whose Federal Direct Loan Master Promissory Note (MPN) has expired must also complete the MPN as listed on the Financcial Aid Award Checklist. Once completed, the MPN is a multi-year promissory note good for a period of ten years.

Federal Graduate PLUS Loan: Domestic students may request to borrow a federal Graduate PLUS loan to meet educational costs not supported with financial assistance, the student’s estimated unmet cost. The borrower is required to pass a credit check and also meet the general eligibility requirements for federal financial aid. For example, you must not be in default or owe an overpayment to any Title IV federal student aid program. Interest rate and fee information may be found online at http://studentaid.ed.gov. Students should review and follow the GTU Graduate PLUS Loan Policy in order to borrow a Grad PLUS Loan.

Satisfactory Academic Progress: The Higher Education Act of 1965 requires institutions of higher education to establish a reasonable Satisfactory Academic Progress (SAP) policy to determine whether an otherwise eligible student is making SAP in their educational program. Satisfactory Academic Progress is required in order to maintain institutional and federal financial aid eligibility and is the standard used to monitor a student’s progress towards successful completion of coursework in their degree program.  Please carefully review the GTU’s Satisfactory Academic Progress Policies (SAP) located in the GTU MA and Doctoral Student Handbooks.

Financial Aid Appeals: In certain situations, students may appeal for a reevaluation of their eligibility for financial assistance. Examples of circumstances that will be considered include: involuntary loss of employment, high medical costs not covered by insurance, or increased educational expenses above the GTU’s standard cost of attendance.  Please be prepared to provide accurate and complete supporting documentation to substantiate your request (i.e. copies of W2’s, tax forms, hospital bills, etc.). Note: discretionary and non-educational personal expenses will not be considered in the evaluation of your eligibility for financial aid. Financial aid is limited to the use towards payment of required tuition and fees, books and supplies, and for maintenance costs related to your education and attendance at the Graduate Theological Union.

Return of Title IV Funds (R2T4): The Higher Education Amendments of 1998 require that the institution calculate prorated student aid eligibility for students who withdraw or take a leave of absence before completing more than sixty percent of any given academic term.  Aid awarded to the student and not earned at the time of the effective date of withdrawal will be returned to the TIV Federal Student Aid Programs. The TIV programs include Federal Direct Unsubsidized and Graduate PLUS Loans.  The amount of unearned federal financial aid is calculated on a percentage basis by measuring the total number of days the student completed against the total number of days in the payment period. The payment period is defined as the semester from which the student withdraws or takes a leave of absence. The GTU must return any unearned aid they accepted in payment of charges and must notify the student of their responsibility for returning any unearned aid received as a credit refund after all charges had been paid. If a return creates a balance due on the student’s account, the student will be responsible for full payment. The student will not be allowed to reenter, register or receive academic transcripts until the outstanding balance has been paid in full.

Exit Counseling for Federal Loan Recipients: Federal student loan borrowers who graduate, take a leave of absence, fall below half-time enrollment (less than 6.00 units) or withdraw must complete loan exit counseling within thirty (30) days of separation from the school as mandated by federal regulation. Students will be contacted by email to request completion of online exit counseling at www.studentloans.gov and/or announcements for on-campus exit counseling sessions. Students can log into the National Student Loan Data System using their FSA ID to retrieve their federal student loan history at www.nslds.ed.gov or www.studentloans.gov. Students may request more detailed information about loan repayment options, by visiting the U.S. Department of Education's Federal Student Aid website at: www.studentaid.ed.gov or www.studentloans.gov.