Thesis and Dissertation Guidelines and Approval

Thesis and Dissertation Approval

Click here for student forms and guidelines, including the thesis and dissertation formatting guidelines. Be sure to use the approved paper and double-check your margins. Note:

  • The formatting instructions apply to theses/dissertations for all programs in the GTU consortium, except degree programs specific to JST-SCU. (JST-SCU students must refer to the graduate thesis policy for Santa Clara University.)
  • The filing instructions are for the GTU Common M.A. and Ph.D. programs only. Once the Reference Librarian approves the formatting and paper of a GTU Common M.A. or Ph.D. student’s work, the student must take the final product and completed Graduation Check Sheet to the Academic Secretary on the third floor of the Le Conte Building to complete the filing process.
  • Students filing their Common M.A. and Ph.D. projects must provide them in two separate envelopes (M.A.) or boxes (Ph.D.) when they turn them into the Academic Secretary (see filing instructions). 
  • Please contact the Academic Secretary's Office with questions about the thesis/dissertation filing process.
Frequently Asked Questions

Generally, a librarian is available during daytime, weekday hours and on Saturdays. We don't have a librarian able to check your copies on evenings or weekends.

When you are completely finished, we will check that you are using the correct paper, have 1.5 inch margins on the left, and that your committee has signed and dated all copies of the title pages. 

No, sorry. We only have one printer, so we do not allow students to put in differerent paper, as we wouldn't be able to prevent other print jobs from being sent to the printer. Please visit a local print shop. 

We reject theses or dissertations most often for not having a left margin of 1.5 inches. All other margins should be 1 inch. Because the final document is bound, the extra space is needed so it is still readable without the text running into the gutter. 

If your document has a left margin that is 1 inch only, you will need to reprint it. 

No, just stop by. If you are on a really tight time crunch, you can call a day ahead to double check- but we know when the deadlines are, and have someone available to sign.

Yes! We are happy to answer specific questions about Turabian, but we don't have enough staff to proofread your document, or look through the footnotes to see if it's cited correctly. 

All content decisions are between you, your advisor, and your committee. 

No, but you can send PDFs for your personal copies to the monks at Trappist Abbey Bookbindery in Oregon. You can select the paper, color of the cover, lettering, and other options for copies starting at $25.50 each and they will mail the finished product to you. General turnaround is a month, but you can rush order, if necessary. This is the same bindery that the library uses for bound copies of theses, dissertations, and periodicals.

(The monks also make Fruitcake)

Students who need to have the format of their thesis or dissertation approved by the Reference Librarian should come to the Reference Desk during Reference Desk hours. During the week before the filing deadline, every attempt will be made to have a Reference Librarian on duty during all Reference Desk hours, but at other times you may wish to call ahead, particularly if you are on a tight schedule. Students are welcome to call the Reference Desk at (510) 649-2501 with questions, and you are welcome to have the Reference Librarian look over a draft of your thesis/dissertation before submitting the final copy.

 

Thesis/Dissertation Binding

The GTU Library contracts with the Trappist Abbey Bookbindery for all its books and periodicals, as well as the theses/dissertations submitted to the library.  The library does not send personal thesis/dissertation copies for binding.  Students wanting personal copies bound can contact the bindery directly for cost and instructions.