The schools of the GTU function with a single registration system, governed by a set of common policies and procedures. Within these policies, each school retains some flexibility to meet the various needs of their own academic programs. The policies common among the schools are presented below. Any variation from a common policy is listed by school under the particular policy. Questions about these policies should be directed to the Registrar of the student’s school of enrollment.

Late Registration

The deadline for late registration is the end of the second week of instruction, and is subject to a penalty fee set by the student’s school. No registrations will be accepted after the second week except upon petition by the student to their dean.

Changes of Enrollment

Change of enrollment (adding a class, dropping a class, or changing the grading option or units) from General Registration through Late Rgistration are done using WebAdvisor.  After Late Registration (the end of the second week of instruction) all changes require the use of the paper "Change of Enrollment" forms.  On the form students must obtain the signatures of the instructor offering the course, their Dean, and their Business Office, and will be assessed a fee set by each school for each change.  No change in enrollment will be permitted after the tenth week of the term, except under circumstances approved by the Dean or an appropriate committee of the student’s school.

ABSW: See current ABSW fee schedule and Policy and Procedures manual.

CDSP: Fee of $50 is charged for each change of enrollment.  Dean and Business office signatures not required.  After the tenth week petition to C&E committee required, including approval of the student’s advisor. 

DSPT: Fee of $25 is charged for each change of enrollment.

FST: Fee of $20 is charged for each change of enrollment.

GTU: Fee of $50 is charged for each  change of enrollment.  CJS and IBS are $50 and PAOI is $20.  Business Office signature not required.  Common MA students follow the policies of their school of affiliation.

JSTB: Fee of $25 is charged for each change of enrollment.

PLTS: Fee of $15 is charged for each change of enrollment.

PSR: Fee of $20 is charged for each change of enrollment.  Associate Dean's signature (in lieu of Dean's signature) not required until after the 10th week of classes.

SFTS: Fee of $25 is charged for each change of enrollment.  Substantive changes require the approval of the Dean.

SKSM: No fee is charged.

Incompletes

Students are responsible for finishing their work within the term. In order to take an incomplete, they must submit a completed petition for an incomplete to their registrar before the last day of the term. Incomplete work is due to the instructor three weeks after the term. The instructor is required to submit a new grade by the 6th Friday after the end of the term. The incomplete grade becomes an “F” if no new grade is received by the end of the 6th week.

ABSW: See ABSW Satisfactory Academic Progress statement.

DSPT: If no grade is received by the end of the 6th week, the incomplete grade may become an “F.”

GTU Common MA: Submit the form to and follow the policy of School of Affiliation except Incompletes will not show on transcript.

PLTS: The incomplete remains on transcript and is followed by the grade of F if not completed.

PSR:    Each program manual stipulates a maximum number of incompletes a student can take before each incomplete (“I”) thereafter becomes an “I/F.” MDiv students are allowed a total of 5 incompletes during their academic program.

SFTS: Extension of incomplete beyond the 3rd week after the end of the term requires the approval of the Dean, otherwise “I” becomes “F.”

SKSM: Credit is given on the basis of “work done – credit given.”

F/Fail

Grades of F/Fail remain on the student’s transcript.

ABSW: Course must be retaken if it is a required course.

CDSP: If course is required for degree, student may fulfill the requirement by other means. If repeated, course and grade are recorded as new course, and original listing remains.

DSPT: “F” can be removed from the transcript with written permission of the instructor and petition to the Executive Committee.

GTU Common MA: Follow common policy, not the school of affiliation.

PLTS: If course is required, student may meet the requirement by suitable means with permission of the instructor. The appropriate grade is then recorded separately.

Audits

Audits are posted to the student’s transcript.

ASBW: Permission of the instructor is required. See current ABSW fee schedule and auditor policy.

CDSP: Audited courses included on transcript if student registers for course.

DSPT: Permission of the instructor is required. Fee is full tuition per course unless the audit is taken along with 12 units of credit for a given term.

FST: Fee is full tuition per course.

GTU: Not posted on transcript for any doctoral, MA (CJS, IBS, PAOI and Common MA), Certificate, or Special students.

JSTB: Permission of the instructor is required. Students must register for an audit. Fee is full tuition per course.

SKSM: No audits permitted.